Outside Catering Guidelines

FOR PROFESSIONAL CATERING COMPANIES

  • The Alexandria Convention Center does permit outside catering for events taking place within the Alexandria Convention Center:
  • The Alexandria Convention Center provides the use of the facilities only to the outside catering company. Tables and chairs provided by the Alexandria Convention Center will be set prior to the outside catering company occupying the facility.
  • The Alexandria Convention Center is not responsible for any catering or preparation in the event of a cancellation from your chosen outside catering company.
  • Only professionally licensed caterers in the State of Louisiana are permitted and must supply a copy of their catering license; Worker’s Compensation Insurance; General Liability Insurance (including products liability coverage) with a coverage limit of at least $1,000,000.00; Louisiana Department of Health & Hospital Permit(s) as issued by the city, parish or state health department authority; and the Certified Food Manager Permit for the caterer.
  • The outside catering company is not permitted to provide or serve any alcoholic beverage, including wine, beer, champagne and/or liquor. All alcohol beverage needs must go through the Alexandria Convention Center and the State of Louisiana Alcohol & Tobacco Control Law will apply.
  • The use of the Alexandria Convention Center’s kitchen is strictly prohibited.
  • A refundable security deposit of $500.00 is required for the use of the Alexandria Convention Center facilities and is due fourteen (14) business days prior to the event. If all facilities utilized by the outside caterer are returned in the same condition it was occupied, the security deposit will be refunded within fourteen (14) business days. The security deposit is payable with cash, credit card or company check.
  • The outside caterer is responsible for providing all plates, glassware, cutlery/utensils, serving dishes/chaffers, utensils and napkins as well as serving staff, cleaning staff, supplies and catering needs.
  • Details of the basic needs of the outside catering company must be finalized no later than fourteen
  • (14) Business days prior to the event’s date with the Food & Beverage Director and/or Sales Manager.
  • The outside catering company is responsible for all clean-up of the facility related to catering, including trash cans, trash liners and trash disposal. The outside catering company is not permitted to dispose of trash in the Alexandria Convention Center’s dumpsters. All trash must be removed from the building and disposed of off property by the outside caterer. Failure to abide by this will result in the outsider catering company losing the security deposit.
  • The Alexandria Convention Center will have a representative on site for the entire time of the event to help with facility and/or audio-visual questions. The representative will not assist with set-up, service or clean-up needed by the outside catering company. The outside catering company is responsible for providing all labor needed for the event’s food service and clean-up (including trash can liners and trash disposal).
  • All outside catering companies must sign and adhere to the Outside Catering Agreement.